Travel Reimbursements

Travel Expectations

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• Where possible, carolers should carpool together. The Lead Caroler will arrange a meeting place and time.

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Automatic Travel Reimbursement Criteria and Pay:

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• The event is more than 1-hour round-trip travel time from the City Center to the Venue's address. To determine travel time, go to Google Maps and type in the name of your market (i.e., "Birmingham, AL") and then the venue address as the destination. Every minute over 1-hour is paid the following:

  • Travel TIME pay: $10 per hour​

  • Mileage Reimbursement (rate source): Rate x all miles over 60.

• IMPORTANT: travel time and travel distances are calculated separately. If it takes you 2 hours to travel 40 miles, all carolers would receive $10 for the extra hour of travel but the driver would not receive mileage reimbursement because it was less than 60 miles round-trip.

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Travel that must be Pre-Approved:

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• For markets where the carolers don't have vehicles, the City Director is responsible for entering estimated travel expenses for the event (uber, train, or even getting reimbursed for toll roads, parking expenses, etc.).

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Submitting your travel expenses (required):

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• Ideally, all travel expenses are accounted for prior to the event starting.

• Carolers will each have an opportunity to submit a Caroler feedback form for each event which is what we use to pay them.